Secure Financial Document Processing

We are a leading authority in financial data processing printing and mailing. Through our contemporary software and systems we are able to offer a variety of document management services that enables your business to rationalise costs and maximise efficiency.

Our systems allow your business to:

• Dramatically reduce your postal costs.
• Merge numerous different documents into one envelope.
• Create efficient and cost effective mailings.
• Ensure delivery via tracking systems.
• Maximise postage discounts and minimise cost.
• Deliver professional high quality financial mailings.

The services we offer are:

Data Format / Input Data Manipulation Document Merging Address Management

Royal Mail Sortation Reporting & Analysis Target Marketing

Data Format / Input

We can accept data in any of the standard formats including Print Image, Record Structure, CSV Format, PCL and Postscript print data, Portable Document Format (pdf), plus bespoke formats. All data can be submitted by secure FTP (connected either by ISDN or the Internet using VPN technology), or email. If you prefer we also accept data on various hard-copy media including, CD, DVD, DAT, Exabyte, 3480, 3490 and 3490E.

Data Manipulation

Our software routines have been designed to create efficient and cost effective mailings. The key to our success is our flexibility in different situations, and our modular based system can adapt to the vast majority of requirements.

Document Merging

We can dramatically reduce your postal costs by merging different documents using the same destination address into one envelope. Prime Document have the ability to take multiple data files, eg. Invoices and Statements, and merge them early in the process at the data stage.

This creates a single print stream containing both document types. This print stream is then enclosed into envelopes, utilising software-generated "Optical Mark Recognition". The result is a potential 50% reduction in postal costs.

Address Management

Prime Document can improve the presentation and accuracy of your address files. For example, we can check your addresses against the Royal Mail's Postal Address File (PAF) and confirm and correct all postcodes. We ensure that the salutation is accurate and we can correct misspellings and the incorrect use of upper and lower case characters. These systems alongside many others ensure that your documents arrive at the correct destination, look professional and maximise postage discounts.

Royal Mail Sortation

The Royal Mail offers discounts ranging from 8% to 40%. Prime Document can advise and assist you to ensure that you are making the most of these discounts.

Reporting & Analysis

Prime Document can produce a variety of reports based on the data submitted. A typical example may include an invoice application, in which you could analyse a list of your customers who spend over a certain amount, another list of customers showing a downward spend pattern over a certain period, or a further list of customers who bought a certain product. The possibilities are endless - please contact us to discover how we can help you get more information from the data you already hold.

Target Marketing

By using Key data fields we can communicate specific marketing messages and material to targeted sections of your customer base. This can take the form of a personalised text or graphical message printed onto the document itself, additional related marketing items or pre-printed promotional mailers or booklets. This is a growing market and Prime Document takes pride in our considerable experience in this field.

clients:

 

Specialists in data processing, printing
and mailing of financial information

services:

• Data Processing
• Document Production
• Document Delivery
• Document Archival and Retrieval